From the job offer to the completed hire —
Fully digital signing for your team, with no paper and no delay.
Wthaiq brings every hiring document into one digital route: the job offer, the employment contract, the policy acknowledgment, the non-disclosure agreement and the onboarding forms. Send offers and contracts in bulk to be signed remotely with an identity-verified electronic signature, and track who has signed moment by moment, with nothing printed and no appointment to wait for.
Every hire opens a file of paperwork, and the signers are in different places.
No new hire is completed with a single signature: the job offer, then the contract, then the acknowledgment of policies and regulations, then the non-disclosure agreement, and then the onboarding forms. Every hiring wave multiplies the numbers, and signers are spread across offices and remote work. HR teams chase missing signatures by hand, while fixed-term contracts creep towards their end with no warning. Paper here is not just slow — it is prone to gaps and loss.
Stacks of paper for every employee
One contract is not enough to complete a hire; alongside it come the offer, the policy acknowledgment, the non-disclosure agreement and the onboarding forms. Gathering these documents, printing them and signing them on paper drains the team's time with every new employee.
Remote hiring and rising volume
A new employee may be in another city and the manager in a third. Getting everyone together for a paper signature is impossible, especially when every hiring wave brings dozens of contracts at once. The result is a delayed start date and a candidate who may walk away.
Who signed? And when is it renewed?
It is hard to track who has signed out of a whole hiring batch and who is late, so signatures slip by unnoticed. Fixed-term contracts are riskier still: their terms lapse quietly with no warning, so an employee works on an expired contract or an important renewal date is missed.
One route for every Hiring and onboarding documents.
Saved templates, bulk sending, identity-verified signing, internal approval and a tracking dashboard — for every document an employee passes through from the offer to the renewal.
Your saved HR templates
Save your job offers, employment contracts, non-disclosure agreements, policy acknowledgments and onboarding forms as templates in your account, or upload your own PDF templates and drag signature fields onto them in minutes.
Job offer · Employment contractSend offers and contracts in bulk
With every hiring wave, send the offers and contracts to dozens of employees in one go, each receiving their own document on a secure link. No manual copies and no repeated emails, just an orderly signing campaign that launches with one click.
Bulk sendElectronic signature with identity verification
Every employee confirms their identity with an official document and a live face match before signing. Signing the contract or the declaration is then tied to one specific, real person, and the door is closed on denial or confusion over who actually signed the hiring paperwork.
Employee identity verificationOnboarding packs signed in a single batch
Bring the employment contract, the policy acknowledgment, the non-disclosure agreement and the onboarding forms together in one pack that the new employee signs remotely in a single session. Orderly onboarding from day one, with no chasing a missing signature.
Onboarding forms · Non-disclosureAdministrative approval before sending
No offer or contract goes out to an employee before an internal review and approval from the responsible manager. That way you keep control of the wording and the authorities, and protect your team from sending out the wrong terms in the company's name before the final check.
Internal reviewA tracking dashboard and renewal alerts
Follow the full status of a hiring batch: who has signed, who is still pending and who is late — from a single dashboard. Early alerts reach you before fixed-term contracts expire, so you never miss a renewal date and no employee works on an expired contract.
Renewal alertsFrom preparing the file to A binding archive, fully tracked.
Choose a template or upload your own
Start from a template you saved for a job offer, contract or declaration, or upload your document as a PDF and drag the signature fields onto it.
Add employees and set the signing order
Add a single employee or a whole batch at once, and set the signing order between employee, manager and HR.
Internal approval, then send
The responsible person approves the document after an internal review, then it is sent to each employee on their own secure link.
The employee confirms their identity and signs
The employee opens their link on their phone, verifies their identity with an official document and a face match, then signs the whole pack remotely.
Archiving, tracking and renewal
The document is sealed and placed in long-term archiving, and you track its status from one dashboard with renewal alerts.
Because hiring is a decision that stays, and its documents have to be watertight.
Identity verification protects every hire
Before an employee signs their offer or their contract, they pass through an identity check with an official document and a live face match. Every signature is then tied to one specific, real person, and the door is closed on impersonation and denial in documents on which a long commitment between the two parties is built.
Bulk sending and bundles save time
Send dozens of offers and contracts in one batch with every hiring wave, and gather each employee's paperwork into a single pack they sign in one sitting. What used to take days of printing and chasing becomes a signing campaign that launches with one click.
A dashboard that shows who signed, and alerts ahead of every renewal
The hunt for missing signatures disappears. One dashboard shows, for every batch, who has signed, who is waiting and who is late, so you can act before a hire stalls. And for fixed-term contracts, early alerts reach you before they lapse, so no employee works on an expired contract and no renewal date slips past you.
Internal approval before sending
Every offer and contract passes through review and approval by the responsible manager before it reaches the employee. You keep authorities and wording under control, and make sure no commitment goes out in the company's name before it has been reviewed and signed off internally.
A tamper-evident fingerprint and archiving that lasts
The document gets a cryptographic fingerprint recorded on the completion certificate, so if the stored copy is later changed the fingerprint breaks and the verification page exposes the change, and a PAdES signature is embedded in the file for anyone who signs with a token. It then goes into long-term archiving that stays verifiable at any internal audit or official review years later.
What they ask about The HR team.
Can I send job offers and contracts to several employees in one batch?
Yes. With every hiring wave you can launch a bulk signing campaign, so each employee receives their own offer or contract through a secure link. That saves manual copying and repeated emails, and turns signing a whole batch from days of chasing into a single, organized task.
How do I make sure the employee who signed is the real person?
Before signing, the employee goes through identity verification with an official document and a live face match, so their signature is tied to a verified identity. This stops anyone signing in someone else's name on a binding contract or acknowledgment, and gives you documented proof of who actually signed at any later review.
Does the new employee need an account or an app to sign?
No. The employee opens their dedicated link straight from their phone browser, confirms their identity and signs, with no app to install and no account to create. That makes remote signing easy even before their first day, and cuts the time between accepting the offer and completing the hire from days to minutes.
Can I bundle the onboarding paperwork into one signed pack?
Yes. You can bring the employment contract, the acknowledgment of policies and regulations, the non-disclosure agreement and the onboarding forms together in one pack that the new employee signs in a single remote session. The onboarding paperwork is complete from day one, with no chasing a missing signature on each document separately.
How do I track who has signed and who is late in a hiring batch?
One tracking dashboard shows you the status of every document in the batch: signed, waiting on the employee, or late. You can send a reminder in one click to anyone who has not signed, so no incomplete paperwork goes unnoticed and no hire stalls over a forgotten signature.
How does the platform handle fixed-term contracts that need renewing?
Every fixed-term contract has a recorded expiry date, and early alerts reach you as it approaches. You start the renewal process in good time instead of letting the contract lapse quietly, and you avoid an employee working on an expired contract or missing a renewal date that carries a legal obligation.
Turn every hire into a signed, tracked digital file.
Create the job offer, the contract and the onboarding pack, send them in bulk, sign them remotely with your team using verified identity, and track who has signed with renewal reminders — all from one place.